Eveswell Community centre is seeking quotations from qualified architectural and construction professionals for the redevelopment of our community centre. This project aims to create a sustainable, accessible, and welcoming space for the local community. The scope of work will cover RIBA Stages 3–7, from developed design through to project completion. Specification to RIBA stage 2 is attached below.

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Project Overview

 

• Client: Toc H Eveswell.

• Location: Eveswell Community Centre, Eveswell St, Newport. NP19 8EP

• Project Budget: £300,000

• Project Time Line: Proposed start 1. April 2025 and Completion date not later than 30th November 2025.

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Key Objectives

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• Upgrade facilities to meet current and future community needs  

• Improve accessibility and sustainability 

• Enhance energy efficiency and safety

• Ensure cost-effective and timely delivery

 

Scope of Work 

 

RIBA Stage 3 – Developed Design

• Finalisation of design incorporating planning conditions and stakeholder feedback

• Coordination with structural, M&E, and other specialist consultants

• Preparation of detailed cost estimates and value engineering

• Submission of updated planning applications (if required)

RIBA Stage 4 – Technical Design

• Development of full construction drawings and specifications

• Coordination of statutory approvals (Building Regulations, Fire Strategy, etc.)

• Production of tender documentation for contractor selection 

RIBA Stage 5 – Construction

• Contract administration and site inspections

• Design queries resolution and variations management

• Quality control and compliance with specifications 

RIBA Stage 6 – Handover and Close-Out

• Commissioning and snagging resolution

• Handover of O&M manuals and as-built drawings

• Training for centre management on new systems 

RIBA Stage 7 – In Use

• Post-occupancy evaluation

• Rectification of defects during the defects liability period

• Performance monitoring and sustainability assessment

 

Requirements for Quotation Submission

 

Interested parties should  submit a detailed quotation including:

1.           Company Details: Name, address, contact details, and relevant experience.

2.          Approach and Methodology: How the work will be delivered for each stage.

3.           Team Structure: Key personnel, qualifications, and roles.

4.          Project Experience: Examples of similar community or public sector projects.

5.           Fees and Costs: Breakdown of costs for each RIBA stage, including any additional expenses.

6.          Programme and Timeline: Estimated timescales for delivery of each stage.

7.           Compliance and Insurance: Evidence of professional indemnity and public liability insurance.

 

Evaluation Criteria

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• Experience & Track Record (30%) – Demonstrated expertise in similar projects.

• Approach & Methodology (25%) – Quality and feasibility of proposed approach.

• Cost (20%) – Value for money and clarity of fee structure.

• Programme & Deliverability (15%) – Ability to meet timelines effectively.

• Social Value & Sustainability (10%) – Contribution to local economic and environmental goals.

 

Submission process

 

• Deadline for Submission: 27th March 5pm

• Submission Format Electronic Submissions via email to jsw@toch.org.uk

• Clarifications: queries can be addressed to: Paul Hackwood at 02080574203

• Contract Award: 31st March 2025

 

Additional Information

 

• Site Visits can be arranged upon request

• The appointed consultant will be expected to workload closely with the client team and key stakeholders

• Any deviations from the outlined scope should be clearly stated in submissions.

 

We look forward to receiving your proposal and working together to deliver a high quality redevelopment of Eveswell Community centre.